Welcome to the Balanced Trading 101 (BT101) privacy notice. BT101 takes the protection of your personal data very seriously and are committed to protecting and respecting your privacy. The UK General Data Protection regulation 2016/679 (‘’UK GDPR’’) and the Data Protection Act 2018, gives people the right to know what information is held about them, and requires BT101 to ensure that personal information relating to living individuals is handled properly, held in confidence and is protected from inappropriate disclosure to third parties. As part of our legal obligations we have published Staff, Student and General Privacy notices. Where required local privacy notices will be issued to inform individuals about what personal data is gathered, how it is used, stored and retained.
Data Controller
Balanced Trading 101 (BT101) is a trade name. This trade name is part of Beyond Transformation Limited. Beyond Transformation Limited (“BT“) and Balanced Trading 101 (“BT101”) also referred to in this notice as “we” or “us”. BT is registered as a data controller of your personal data with the Information Commissioner’s Office (our notification number is ZA184810). Beyond Transformation Limited registered address in England and Wales is at 71-75 Shelton St, Covent Garden, London WC2H 9JQ, United Kingdom
Our Data Protection Officer
If you have any questions about BT101’s privacy policies, please contact the Data Protection Officer at Balanced Trading 101through e-mail at dpo@balancedtrading101.com
How to Use This Privacy Policy BT101 holds and processes information about many different types of people such as its current, past or prospective employees, visitors to is website, applicants, students and alumni & supporters. It also processes personal information for a variety of reasons. BT101 may also be required by law to collect and use certain types of personal information to comply with statutory requirements.
Website Visitor’s Privacy Policy
Types of personal information we collect
We collect, use and store different types of personal information about you, which we have grouped together as follows:
| Types of personal information | Description |
| Publicly Available Data | Details about you that are publicly available, such as on Companies House or elsewhere on the internet |
| Marketing Data | Details about your preferences in receiving marketing communications from us |
| Consents Data | Any permissions, consents or preferences that you give us |
| Usage Data | Information about how you use our website, products and services |
How we use your information
Generally
The table below outlines how we use your personal information and our reasons. Where these reasons include legitimate interests, we explain what these legitimate interests are.
Where we collect your personal information from
We may collect personal information about you from the following sources:
- Directly from you.
- Cookies
- Analytics providers, such as Google Analytics.
Who we share your information with
We may share your personal information with the following third parties:
- Our agents and service providers who we use to help us with marketing.
- Event organisers (if we are organising an external event which you are attending)
- The police and other law enforcement agencies
- Relevant regulators, including the Information Commissioner’s Office in the event of a personal data breach
- Other companies owned or partnered with us
- Potential or actual purchasers of any part of our business or assets, or other third parties in the context of a possible transfer or restructuring of our business.
How long we keep your personal information
Where we use your personal information for marketing purposes we will retain your personal information for so long as we have your consent to do so (where we use your personal information with your consent in order to send you marketing messages) or, in other cases, for so long as we have a legitimate business or commercial reason to do so (unless you ask us to stop).
Where you withdraw your consent to receiving marketing materials or otherwise ask us to stop marketing we will add your details to a suppression list which ensures that we remember not to contact you again. For further information as to how to withdraw your consent or to ask us to stop other marketing activities see
Withdrawing consent using your information and Objecting to how we may use your information.
If you withdraw your consent to receiving marketing materials or ask us to stop our marketing activities, we will still communicate with you for other purposes in the normal course of any other relationship we may have with you.
Applicants and Students Privacy Notice
Balanced Trading 101 (BT101) takes the protection of your personal data very seriously and are committed to protecting and respecting your privacy. When processing your Personal Data, BT101 is obliged to fulfil individuals’ reasonable expectations of privacy by complying with the General Data Protection Regulation 2016/679 (‘’UK GDPR’’), the Data Protection Act 2018 (DPA), and other relevant legislation and regulations (collectively “Data Protection Law”)
This privacy policy sets out the basis on which any personal data we collect from you, or that you or any third parties provide, will be processed by us. We may withdraw or modify this notice at any time and we may supplement or amend this notice by additional policies and guidelines from time to time. We will notify you if this notice is amended.
Data Controller
Balanced Trading 101 (BT101) is a trade name. This trade name is part of Beyond Transformation Limited. Beyond Transformation Limited (“BT“) and Balanced Trading 101 (“BT101”) also referred to in this notice as “we” or “us”. BT is registered as a data controller of your personal data with the Information Commissioner’s Office. Beyond Transformation Limited registered address in England and Wales is at 71-75 Shelton St, Covent Garden, London WC2H 9JQ, United Kingdom
Definition
“Personal data” refers to information relating to a living, identifiable individual. It can also include “special categories of data”, which is information about your racial or ethnic origin, religious or other beliefs, and physical or mental health, the processing of which is subject to strict requirements. Similarly, information about criminal convictions and offences is also subject to strict requirements.
“Processing” means any operation which we carry out on your personal data e.g. obtaining, storing, transferring and deleting.
Your personal information
We hold a range of personal data about you, some of which you provide to us direct and some of which we receive from third parties, such as UCAS, where relevant. See below for further details of personal data we receive from third parties. Examples of categories of personal data which we hold are: your contact details, prior educational experience/attainment, immigration information (e.g. passport details, language proficiency), where relevant, health information (including any disabilities) and other equality-monitoring data you provide to us. In addition, if you come to study with us, we process data about your academic performance, attendance and progression, and where relevant, breaches of our policies (e.g. academic or other misconduct concerning BT101-related activities).We also process contact and educational details after you have completed your programme or your activities with us are otherwise terminated.
The purposes for which we process your personal data and the legal basis
When you are an applicant, we process your personal data for the purposes of assessing your eligibility to be offered a place on one of our academic or professional programmes.
If you take up a place at BT101, we process your personal data for the purposes of providing our academic or professional programmes and related services.
If you are unsuccessful or do not take up a place at BT101, we will retain your personal data in line with our retention schedules for statistical and audit purposes or in the event of a complaint or an appeal.
We only process data for specified purposes and if it is justified in accordance with data protection law. The table below lists the various purposes for which we process personal data and the corresponding justification for it. Some processing of your personal data is justified on the basis of contractual necessity. In general, this applies to personal data you provide to us to process your application and if enrolled, to monitor academic performance. Without that information, we would be unable to provide you with your chosen academic programme and related support services. Some personal data is also required to fulfil our legal obligations regarding immigration. A failure to provide that information would prejudice your application for a Tier 4 visa.
| No | Purpose | Legal basis/ justification |
| 1 | Assessing eligibility to undertake our academic or professional programmes. | Processing is necessary for the purposes of taking steps prior to entering into a contract with us. |
| 2 | Supporting applicants through the application process and providing further information on the services we can offer. | Necessary for negotiating to enter into a contract and legitimate interests in providing support to applicants |
| 3 | Provision of academic or professional programmes and related services (including IT and library services). | Necessary for performing a contract, i.e. to provide your chosen academic programme. This can be a contract with us or a contract between you and your home institution (“contractual necessity”) |
| 4 | Identifying students and assisting them in trying to succeed in their learning via the dashboard system. | Contractual necessity and legitimate interest in assisting our students to succeed in their studies |
| 5 | Assessment of academic progress and performance (including attendance), and where necessary providing support. | Contractual necessity |
| 6 | Financial Administration (including provision of loans and bursaries). | Contractual necessity |
| 7 | Administration of extenuating circumstances procedures. | Contractual necessity |
| 8 | Administration of complaints, academic appeals, interruption and withdrawal, fitness to study and fitness to practice procedures. | Contractual necessity |
| 9 | Immigration matters. | Necessary for us to comply with our legal obligations in relation to students who hold Tier 4 visas. Such processing may also be in the public interest. |
| 10 | Making reasonable adjustments for disabilities and providing relevant support to students with ill health and providing wellbeing support. This includes processing special category information. | Explicit consent. |
| 11 | Employability Support. | Contractual necessity and our legitimate interest in assisting our students and alumni to progress in their careers. |
| 12 | Regulating BT101’s community (including dealing with misconduct under our procedures for academic and other misconduct including disciplinary procedures). | Contractual necessity and our legitimate interest in maintaining academic standards and the good order of BT101 community. |
| 13 | Obtaining payment of fees. | Contractual necessity and our legitimate interest in obtaining payment for the services we provide. |
| 14 | Protecting our property and assets (e.g. by dealing with misconduct) | Necessary for our legitimate interest in safeguarding our property and assets. |
| 15 | Providing appropriate I.T. and other infrastructure facilities e.g. a virtual learning environment | Contractual necessity; legitimate interest in providing a proper infrastructure to support the provision of academic or professional programmes and related student services. |
| 16 | Communicating with students. | Contractual necessity and our legitimate interest in marketing BT101 and promoting student welfare. |
| 17 | Registering alumni to maintain an alumni network | Necessary for our legitimate interests in maintaining an alumni network, and marketing |
| 18 | To facilitate data-gathering to improve our educational services, our website, and our marketing efforts. | BT101’s legitimate business interests such as managing and developing its business |
There may be other processing in addition to the above, for example, when you access our website which uses cookies or when we take photos of our events and publish them. This is done on the basis of our policies and we will inform you about such processing at the time when the data is obtained or as soon as reasonably possible thereafter.
Where the basis of processing your personal data is contractual necessity and you fail to provide the personal data in question, BT101 may not be able to process your application or provide you with the programme for which you have applied. A failure to provide immigration-related data may result in failure to obtain a Tier 4 visa for those who students who require it.
The length of time that we keep your personal data for is set out in the Student Records Retention Schedule, please contact dpo@balancedtrading101.com for more information.
Your rights as a data subject
As a data subject, you have the following rights in relation to your personal data processed by us:
- To gain access to your personal data;
- To rectify inaccuracies or where appropriate, given the purposes for which your data is processed, the right to have incomplete data completed;
- To have your personal data erased. This is a limited right which applies, among other circumstances, when the data is no longer required, consent has been withdrawn and/or the processing has no legal justification. There are also exceptions to this right, such as when the processing is required by law or in the public interest;
- To object to the processing of your personal data for marketing purposes. You may also object when the processing is based on the public interest or other legitimate interests, unless we have compelling legitimate grounds to continue with the processing.
- To restrict the processing of your personal data. This is a limited right which will apply in specific circumstances and for a limited period.
- To obtain a copy of your data in a commonly used electronic form if the data is processed by automated means and the processing is based on your consent or contractual necessity.
- To not have decisions with legal or similar effects made solely using automated processing, unless certain exceptions apply.
Where we are relying on your consent to process your data, you may withdraw your consent at any time. Your requests will be considered at the latest within one month.
Exercising your rights, queries and complaints
For more information on your rights, if you wish to exercise any of the above rights or for any queries you may have or if you wish to make a compliant, please contact our Data Protection Officer at dpo@balancedtrading101.com
Complaints to the Information Commissioner
LAT maintains a data protection registration with the Information Commissioner’s Office, the independent authority which oversees compliance with the Data Protection Legislation. Full range of purposes for which we use, students and all other personal information.
You have a right to complain to the Information Commissioner’s Office (ICO) about the way in which we process your personal data. You can make a complaint on the ICO’s website https://ico.org.uk/.
Alumni and Supporters – Privacy Notice
Purpose of this Privacy Notice
Our alumni and supporters are extremely important to us. This Privacy Notice explains how we, Balanced Trading 101 (BT101) or Beyond Transformation Limited (BT), use the personal data our Alumni and Development Department collects from our alumni and supporters.
We are the data controller for personal data relating to you and this Privacy Notice explains how we will process your personal data. This Privacy Notice will be kept under review and any changes will be updated on our website and communicated to you as appropriate.
Who does this privacy notice cover?
This privacy notice covers BT101 alumni who have completed a course of over 12 months’ duration. It also covers individuals who have chosen to support BT101 in some way that is under the remit of the Alumni and Development Department and have consented to be contacted for one of the purposes set out below. This notice only covers processing of personal data for Alumni and Development purposes as set out below. For other personal data processing related to former-students and alumni see the Student Privacy Notice.
What personal information do we collect?
We may hold a range of personal data about you from a number of sources.
The majority of the personal data that we hold is information provided to us by you. If you are an alumna/ alumnus of BT101, personal data collected during your time as a student is transferred from your student record such as your name, date of birth and gender to BT101’s alumni database when you complete a course of over 12 months’ duration. We may also add information provided by you during interactions with you. If you are a supporter of BT101, the personal data we hold may be information provided by you during your interaction with us.
Examples of categories of personal data which we may hold are:
- Personal identifiers – e.g. your name, gender, student/ alumni numbers and your date of birth;
- Contact details – e.g. your postal/ email address, telephone number and contact preferences;
- Information about your time at BT101 – e.g. the courses you completed and your membership of clubs and societies;
Career details – e.g. job role; - Records of donations – including financial details and Gift Aid status, where applicable (as required by HMRC);
- Communications between the Alumni and Development Department and you;
- Information about your interactions with BT101 – e.g. records relating to volunteering activities on behalf of the College, online interactions with us on social media, information about your use of College resources or facilities (e.g. the library), information on your engagement with College meetings, events, groups or networks;
- Results of automated decision making and profiling processes to focus our interactions with you
We may also hold information collected from publicly available sources, such as social network posts, internet searches and websites, and may augment this information with the personal data you provide to us.
Why are we collecting your personal data / what are we doing with it?
We only process data for specified purposes and if it is justified in accordance with data-protection law. In general terms, we process your personal data for the purposes of increasing alumni involvement with the student experience at BT101, fundraising, alumni/ supporter communications and related activities by the Alumni and Development Department. More specifically, these activities may include:
Sending you publications (e.g. alumni magazines and email newsletters about BT101 and fundraising activities);
Inviting you to alumni and supporter events, reunions and University events;
Informing you of benefits available to alumni and supporters;
Asking you to support BT101 (e.g. contributing to student mentoring schemes or donations);
Fundraising programmes;
Wealth analysis and research in order to improve our understanding of our alumni and supporters, inform our fundraising strategy and target our communications;
And internal record-keeping and administration (e.g. to process a donation or administer an event which you are attending).
There may be other processing in addition to the above, for example, when you access our website which uses cookies or when we take photos of our events and publish them. This is done on the basis of our policies and we will inform you about such processing at the time when the data is obtained or as soon as reasonably possible thereafter.
Do we use any automated decision making or profiling?
Automated individual decision-making means making a decision solely by automated means without any human involvement and profiling means the automated processing of personal data to evaluate certain things about an individual.
We may use automated or manual analyses including segmentation or profiling to link data together to send you communications which are relevant and timely, to identify opportunities which may be of interest to you, to help us identify your potential for supporting BT101 and to avoid approaching you with opportunities which are not of interest.
We may carry out wealth screening to focus our conversations with you and ensure we provide you with an experience which is appropriate for you.
What legal bases do we rely on for processing your personal data?
UK GDPR Article 6(1) (a) – Consent of the data subject
Unless mentioned below, we will only process your personal data in relation to alumni and development purposes where we have your consent. This means we will only email you, or call TPS registered numbers, if we have your express consent to do so. We may contact you by post, unless you have asked us not to. We will also only contact you about College news, events or to ask for a donation if we have your express consent to do so.
UK GDPR Article6 (1)(c) – Processing is necessary for compliance with a legal obligation
If you make or have made a charitable donation we will process your name, address, and donation information under Article 6(1)(c) of UK GDPR for the purpose of administering your donation and claiming Gift Aid on your behalf. We may also use available sources to carry out due diligence checks to meet money laundering regulations. If you withdraw consent, we will continue to maintain a core set of personal data comprising very brief information to ensure that we do not inadvertently contact you in future. The College has a legal obligation to supply some of the information we hold about you, as a graduate, to the Higher Education Statistics Agency (HESA) – the official agency for the collection, analysis and dissemination of quantitative information about higher education in the United Kingdom. HESA will treat your data in line with its collection notices. HESA produces official statistics and its outputs are regulated by the UK Statistics Authority, which has a direct line of accountability to Parliament.
UK GDPR Article 6.1(f) -Processing is necessary for the pursuit of our legitimate interests.
Processing of student record data for alumni under legitimate interests for the purpose of monitoring our academic services and providing you with information (e.g. copy of transcript, confirmation of degree etc.) is covered in the Student Privacy Notice.
How are we protecting your personal data?
Your personal data is held securely on BT101’s alumni and supporter database, which is accessible by a limited number of staff and is secured.
If your information is processed outside the UK, we will ensure that it is protected to the same standards as if it were being processed within the UK by putting in place a contract that provides adequate safeguards.
We ensure we have appropriate data sharing agreements in place before sharing your personal data. We do not sell your personal data to third parties under any circumstances, or permit third parties to sell on the data we have shared with them. BT101 is committed to working in a transparent, ethical, responsible and honest way.
Your rights as a data subject
As a data subject, you have the following rights in relation to your personal data processed by us:
- to gain access to your personal data;
- to rectify inaccuracies or where appropriate, given the purposes for which your data is processed, the right to have incomplete data completed;
- to have your personal data erased. This is a limited right which applies, among other circumstances, when the data is no longer required or the processing has no legal justification. There are also exceptions to this right, such as when the processing is required by law or in the public interest;
- to object to the processing of your personal data for marketing purposes;
- to object to the processing of your personal data when such processing is based on the public interest or other legitimate interests, unless we have compelling legitimate grounds to continue with the processing;
- to restrict the processing of your personal data. This is a limited right which will apply in specific circumstances and for a limited period; and
- to ask for the transfer of your data electronically to a third party.
Your personal data
- How long is your personal data kept?
- Personal data in support of your alumni relationship with BT101 will be kept until there is no longer a legal basis for holding it, until you object to the processing of your data (e.g. for direct marketing purposes) or until you withdraw your consent.
If you ask us to delete your personal data, we will continue to maintain a core set of personal data comprising very brief information to ensure that we do not inadvertently contact you in future. We may also need to retain some financial records for statutory purposes. - How can you maintain your personal data?
- You can update, amend or correct the data we hold about you by contacting the Alumni and Development Department by email, phone or post. You can also change your communication preferences at any time to restrict how we process your data, or opt out of some or all communication. We will also review your consent and preferences at least every two years.
Exercising your rights, queries and complaints
- For more information on your rights, if you wish to exercise any right or for any queries you may have or if you wish to make a complaint, please contact our Data Protection Officer:
- Data Protection Officer
dpo@balancedtrading101.com
- Complaints to the Information Commissioner
- You have a right to complain to the Information Commissioner’s Office (ICO) about the way in which we process your personal data. You can make a complaint on the ICO’s website https://ico.org.uk/.
Terms and conditions
On registering for the BT101 (a part of Beyond Transformation Limited) Trading Programme, I acknowledge that I have read, understood and agree to abide the full BT101 Terms and Conditions
1. Student Warranties
a) The student warrants that all documents and information supplied are true, authentic and correct.
b) Where the student has supplied incorrect, fraudulent or misleading information, the student will automatically be withdrawn from the course and will not be entitled to a refund of any fees paid.
2. Code of Conduct
Students are expected to conduct themselves, at all times, in a manner which demonstrates respect for BT101 staff, fellow students, members of the public and BT101 Property. Breaches of the student code of conduct may constitute gross misconduct, which may lead to expulsion from the course.
3. Withdrawal
a) The student agrees that he/she cannot change, defer or withdraw from the programme without prior consent from BT101. Any failure to start the course as scheduled, without prior notification to the BT101 team, will lead to expulsion from the course. No refunds will be given.
b) Where a student has withdrawn from the programme without prior consent, BT101 reserve the right to pursue the student for outstanding fees.
4. Exclusion
To the extent permitted by law, we, other members of our group of companies and associated parties exclude all conditions, warranties and other terms which might otherwise be implied by statute, common law or the law of equity.
5. Registration on Course
Registration on the course constitutes registration as a student with BT101. Students agree to be bound by BT101 Code of Conduct (clause 2) and Terms and Conditions of Registration.
6. Refund Policy – Student Default
a) If a student withdraws from any of our courses more than 14 days before commencement of the course he/she is entitled to a full refund less 15% processing fee. Any refunds will be processed within 45 days of claim.
b) 50% refund will be given to any student who withdraws up to 14 days before the commencement of the course.
c) No refund will be given to any student who withdraws after commencement of the course. Once a delegate has signed their student enrolment form and commenced their given programme they are obliged to pay their tuition fees in full according to their instalment plan.
d) If a student defers their course, the right to submit an application for a refund is waived. Where a student has deferred their course, and subsequently fails or attempts to withdraw from the course, no refunds will be provided save in exceptional circumstances. The Refunds Committee has sole discretion in determining whether or not student’s circumstances are exceptional.
e) Any refunds awarded in respect of this clause will be processed within 45 working days of the claim.
7. Data Protection
You give your express permission for the sharing of information for the purposes of managing your application, enrolment, academic achievement, fees management and related activities. All information will be held and processed in accordance with the requirements of the Data Protection Act.
8. Confidentiality
You shall not, except as authorised by BT101, divulge to any persons, firm, company or other organisation whatsoever at any time any confidential information belonging to BT101 or relating to its affairs or dealings which may come to your knowledge during your association with BT101. All papers are considered to be confidential, together with any copies or extracts thereof, made or acquired by you in the course of your time with BT101.
9. Regular Updates
BT101 Terms and Conditions are subject to change. We communicate changes through updates to our websites. It is advisable to regularly check for updates.